Useful Documents
These documents may be opened directly in your web browser by clicking on them if you have the appropriate application installed (Adobe Acrobat). You may then select the appropriate option from that application to save the document to your hard disc. If you do not have Adobe Acrobat Reader, it may be obtained, free of charge on the Internet.
Membership Handbook - September 2022 Edition
“As we stand on the cusp of a 'new normal' we must look forwards to the next decades and decide how best to manage our Society and provide what the Society members want. This is the reason for a new Member's Handbook containing all the information about how the Society will function, how decisions are made and how we adapt to change” CLICK on the image to download a copy of the Membership Handbook
Tom Watson - Chairperson
NDPS Policy Documents
The Society’s Constitution (formerly referred to as the Rules)
The Society’s Data-protection policy
The Society’s policy the Protection of Vulnerable Individuals
The Society’s Media policy and guidelines
NDPS Procedure Documents
Application form for people wishing to join the Society and existing members whose personal data has changed
The Society’s Grievance procedure
The Society’s procedure for Safeguarding Vulnerable Individuals and word version
The Society’s Standard Model Release Form and word version
PAGB guidance on data-protection and images of people
Health & Safety
The Photographic Alliance of Great Britain, of which the Society is a member, advices that photographic societies/clubs do not come under the scope of Health and Safety legislation, However the Health and Safety Executive also states that Users/Hirers (of halls or other venues used for meetings) have a general responsibility for managing risks, so far as reasonably practicable, arising from their own activities when they have control of premises or control of equipment on the premises. The health and safety of members is a top priority and whilst the Society follows the conditions set out by the City Academy Norwich whose hall we meet in we have also established our own Health and Safety Statement which members, temporary members and all other persons are required to comply with when attending meetings of the Society.
During all activities the Society urges members to put health and safety and not photography first. As a photographic society that is made up of individuals NDPS is not responsible for any member who chooses to participate in the Society’s meetings and events. However the following safety guidance notes have been produced so that members can enjoy their photography in safety:
Safety Guidance Note 1 - Landscape Group Shoots
Safety Guidance Note 2 - Studio Group Shoots
Safety Guidance Note 3 - Tom’s Tours
Safety Guidance Note 4 - Nature & Wildlife Group Shoots
Safety Guidance Note 5 - Pictorialist Group Shoots
NDPS Insurances
The Society’s Public Liability and All Risks insurance certificate and policy details
In accordance with the recommendations of both our Insurance Brokers and the EAF the Society has carried out a Risk Assessment covering our regular meetings.
It is recommended that members’ consider insuring their own photographic equipment as it is not covered by the Society’s insurances.
Rules and Terms and Conditions of entry for NDPS Competitions
Members should note that the rules for ALL competitions have been revised with effect from 1st September 2023. All since last Season there have been significant alterations to the structure of all the Society’s internal competitions and therefore even ‘seasoned competitors’ are advised to read through all the competition documents before submitting images.
Competition Rules and Conditions of Entry that apply to ALL the Society’s competitions
Digital League & Print League - Competition Rules and Conditions of Entry
Annual Print Panel Award - Competition Rules and Conditions of Entry
Image of the Year (PIOTY & DIOTY) - Competition Rules and Conditions of Entry
Competition Schedule - This link enables Members to view and download all the Internal Competition dates in chronological order
Other useful documents that relate to NDPS competitions
Monthly Image Challenge (friendly) - Monthly Challenge Rules and Conditions of Entry - effective from 1st September 2023
Flowchart and Aide Memoire that applies to submitting images for ALL the Society’s competitions
Rules and Terms and Conditions of entry for the Annual NDPS Exhibition
The 106th Annual Exhibition will be held between Tuesday 27th September and Saturday 29th October 2022 in the Hostry at Norwich Cathedral
A qualifying competition will be held for the Annual Exhibition - images that achieve the threshold score are eligible to be accepted for the exhibition - Competition Rules and Conditions of Entry for the Annual Exhibition.
Entry Form for 106th Annual Exhibition
Rules and Terms and Conditions of entry for the Inter-club ‘Battles’
Annual Battle between Ipswich, Lowestoft and Norwich - Current Competition Rules and Conditions of Entry
Annual International Battle between Koblenz, Nivernais and Norwich - Current Competition Rules and Conditions of Entry
Rules and Terms and Conditions of entry for External Competitions
Rules and Terms and Conditions of entry for External Competitions will be added as soon as they are received. In the meantime those applicable to the last competition remain in place so that members are aware of the general requirements that typically apply.
Cambridge Camera Club Inter-Club Digital Competition - Rules & Conditions of Entry
St.Ives 'Interprint' Inter-Club Print Competition - Rules & Conditions of Entry
EAF Championship - PDI - Rules & Conditions of Entry
EAF Championship - Print - Rules & Conditions of Entry
EAF Exhibition - Rules and Conditions of Entry
EAF Championships and Exhibition - Digital file preparation
Other Useful Documents
Nature and Wildlife photography - Definition of Nature & Wildlife images to be used for all NDPS competitions
Plagiarism in Photography - For more information see an article written by Christine Widdall MPAGB FBPE EFIAP,
which has previously appeared in the PAGB e-news, by visiting her website (LINK).
Please note this is copyright of Christine Widdall,
Royal Photographic Society - A Guide on How to Apply, Distinction & Qualification Guidelines - January 2021
Royal Photographic Society - Requirements for the Licentiate Qualification - January 2021
Arranging Plans for RPS Distinctions - Guidance produced by David Jordan FRPS and Joan Jordan ARPS to assist members
The Photographic Alliance of Great Britain (PAGB) - Awards for Photographic Merit (General Guidelines, leafet 1)
The Photographic Alliance of Great Britain (PAGB) - Awards for Photographic Merit (Entering PDI and Prints, leafet 2)
The Photographic Alliance of Great Britain (PAGB) - Advice for APM Mentors
A Guide to Distinctions and Awards - A handout produced to assist NDPS members